Secretary - Board Affairs- Commercial Bank of Kuwait

 Secretary - Board Affairs- Commercial Bank of Kuwait

Job Description

- Composes English/Arabic correspondence, memos, various reports, records, requisitions etc. by transcribing, formatting, editing, retrieving, copying, and transmitting text, data, and graphics.

- Conserves Executive's(s) (GM, Head of Division, AGM etc.) time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications; all while updating the Executive(s) on all action taken.

- Maintains Executive's(s) appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

-Performs duties, if asked, related to personal correspondence, bank expenses, bills, daily diary for the Executive(s).

- Welcomes guests and customers of the Division by greeting them, in person or on the telephone; answering or directing inquiries.

- Preserves office flow and efficiency by coordinating leave schedules/replacements of leave/absentees in the Division, travel itineraries (schedules, reservations & hotel accommodations), filing & handling petty cash for the Division, as well as maintaining records of all invoices and creating an annual report for the Financial Controls Division.

-Maintains office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.

-Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; and maintaining equipment inventories.

Skills

-On time delivery of secretarial services

-Effective scheduling of meetings

-Timely responding to internal & external customers.

-Successful diary management and travel planning

-Efficient filing and document retrieval

- Language Skills : English & Arabic

Apply Here:

https://careers.cbk.com/en/kuwait/jobs/secretary-board-affairs-4415688/

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EXECUTIVE SECRETARY / DOCUMENT CONTROLLER- PARSONS, Abu Dhabi

 EXECUTIVE SECRETARY / DOCUMENT CONTROLLER- PARSONS, Abu Dhabi

Job Description:

Executive Secretary/Document Controller

Abu Dhabi, UAE

You know how to work with what you've got to get the job done

You have a talent for making choices that get results, and getting them in a timely, resourceful way. We will depend on your efficiency and well-organized, competent way of working, doing only what is sufficient to get the job done right. You know what makes sense for what you need to do, and that’s why it makes sense for you to contact us today. Parsons extensive experience combined with your attention to detail and willingness to work hard will propel your career forward.

We need our Assistants at this level to gather statistics and general data; reviews and combines this information into established reports for use within and outside the unit.   In this role, you will perform numerous secretarial and administrative support activities for a senior level executive, many of which are highly confidential or sensitive in nature.  We need our Executive Secretaries to exercise good judgment and discretion in the execution of all duties and responsibilities.   

Responsibilities:  

Receives and screens visitors, telephone calls, and mail.  Personally responds to as many inquiries as possible, referring remaining inquiries to appropriate individuals within the company for timely responses.  Prioritizes responses to incoming calls from both inside and outside the company.

Prepares correspondence and reports, much of which is confidential in nature.  Composes nonroutine correspondence from brief notes or verbal instructions and composes replies to routine correspondence on own initiative. 

Initiates drafts of replies to other correspondence or inquiries for review by executive. 

Proofreads and/or reformats drafts of documents created by executive for spelling, grammar, and clarity of communication so that final correspondence is signature ready. 

Schedules meetings, conferences, and appointments; establishes and maintains calendar of events and keeps executive informed of commitments. 

Makes arrangements for and hosts visiting dignitaries.  Makes travel arrangements, coordinating airline and auto rental reservations, hotel accommodations, and expense reports.

Prepares meeting agenda, reports, files, and other materials for meetings. 

May generate presentation graphs or charts using various graphics software.

Establishes and maintains follow-up files and confidential files for immediate supervisor.

Initiates routine and nonroutine reports as appropriate.  Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned.  Produces and distributes data in graphic, spreadsheet, or narrative format.    

Establishes and maintains databases as required.

Keeps current on all corporate policies and procedures.  Serves as focal point for gathering newly published policies and the dissemination of materials.

Performs other responsibilities associated with this position as may be appropriate.  

Qualifications:

Associate's or equivalent degree in Business (or equivalent)

10+ years of experience in an administrative capacity, preferably with experience in assisting top level executive.

Excellent communication skills.

Proficient at Microsoft Outlook, Excel, PowerPoint and Word.

Familiar with Aconex.

Apply Here:

https://jobs.parsons.com/job/13797229/executive-secretary-document-controller-abu-dhabi-ae/?utm_medium=%2522mcloud%252Djobads%2522&utm_campaign=&utm_content=Executive%2520Secretary%2520%252F%2520Document%2520Controller&utm_term=R120383#job-description

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UAE/KSA/Oman/Qatar/Kuwait/Bahrain

Receptionist- Radisson Blu Hotel - Dubai

 Receptionist- Radisson Blu Hotel - Dubai 

As Receptionist, you will join a team that is passionate about delivering exceptional service where we believe that anything is possible, whilst having fun in all that we do!

Key Responsibilities of the Receptionist:

-Supports the smooth running of the front office department, where all aspects of the guest journey and experience are delivered to the highest level

-Works as part of a team that maximizes guest satisfaction and comfort, delivering a positive and timely response to guest enquiries and problem resolution

-Takes responsibility for the duties and tasks assigned to the role, ensuring that all work is carried out in a timely and professional manner

-Delivers on departmental plans and objectives, where hotel initiatives & targets are achieved

-Collaborates with their immediate report, ensuring that costs and inventory are controlled, that productivity and performance levels are attained

-Builds and maintains effective working relationships whilst promoting the company culture and values.

-Ensures adherence and compliance to all legislation where due diligence requirements and best practice activities are planned, delivered and documented for internal and external audit, performing follow-up as required

Requirements of the Receptionist:

-Preferably French Speaking 

-Experience in front office beneficial 

-Hands-on approach with a can-do work style

-Commitment to delivering exceptional guest service with a passion for the hospitality industry

-Ability to find creative solutions taking ownership for duties and tasks assigned

-Personal integrity, with the ability to work in an environment that demands excellence

-Experience of working with computer systems on various platforms

-Strong communication skills

Apply Here:

https://harri.com/Radisson-Blu-Hotel---Dubai-Deira-Creek---Rooms/job/1328970-receptionist-rezidor?utm_source=indeed&utm_medium=listing&utm_content=hotel-dubai-radissonbluhotel-dubaideiracreek-rooms-english-september82021&utm_campaign=indeed-hotel

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SECRETARY- Al Ghazi, Dubai

 SECRETARY- Al Ghazi, Dubai

Key Responsibilities:

Reporting to management and performing secretarial duties.

Directing internal and external calls, emails, and faxes to designated departments.

Processing, typing, editing, and formatting reports and documents.

Liaising with internal departments and communicating with the public.

Arranging and scheduling appointments, meetings, and events.

Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.

Monitoring office supplies and ordering replacements.

Preparing facilities and arranging refreshments for events, if required.

Key Requirements:

Bachelor degree.

Two years of experience as a Secretary.

Ability to liaise internally and externally on administrative matters.

Advanced proficiency in managing documents, spreadsheets, and databases.

Exceptional filing, recordkeeping, and organizational skills.

Proficiency in appointment scheduling and call forwarding systems.

Working knowledge of printers, copiers, scanners, and fax machines.

Apply Here:

https://jobs.alghaziuae.com/job/secretary-5

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Executive Assistant to the CEO / Office Manager- Dubai, UAE

 Executive Assistant to the CEO / Office Manager- Dubai, UAE

Job description / Role

Employment: Full Time

A well-established UAE business entity is seeking an Executive Assistant to work with the CEO and serve as the primary administrative support to the CEO and the Board of Directors. This will involve assisting with wide variety of responsible and confidential administrative duties ranging from: Finance, HR, board meeting packs, attending meetings, working with confidential information, diary and travel management and engaging with both internal and external stakeholders. Additionally, the role encompasses office and facilities management responsibility for the Dubai office and occasional travel to other UAE offices.

The successful candidate must be able to juggle competing priorities, and communicate and negotiate projects on behalf of all parties. You will be extremely well organised, have excellent interpersonal communication skills and have the ability to develop and maintain client relationships as this is pivotal to the success of the business. There will be extensive project management work on projects both internally and externally in order to assist the CEO and the Executive team in their successful completion and often these will be accompanied by deadline pressure. You will possess the maturity to directly communicate, on behalf of the CEO, with Board members, clients and external relationships in regards to the CEOs programmatic initiatives and report back to necessary team members of follow up actions required. You will draft letters, personal correspondence, presentations and official internal communication and liaise with the Head of Finance to ensure documents and reports are up to date before submittal to the Board.

Requirements

Our client is looking for a degree educated individual for the role with exemplary client relationship skills and previous experience supporting a Board. A stable CV and at least three years working in a senior business support role is key for this position.

Apply Here:

https://www.gulftalent.com/uae/jobs/executive-assistant-to-the-ceo-office-manager-327112?utm_source=indeed&utm_medium=referral&utm_campaign=xml_feed

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Create a new CV to apply for jobs in the GCC:

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