Middle East Jobs, Careers, Vacancies: Secretary/Receptionist/Admin Jobs

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Operations & Scheduling Executive, Muscat, Oman

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need an Operations & Scheduling Executive,

Job Information

Date Opened

03/11/2026

Job Type

Full time

Job Opening Status

In-progress

Work Experience

3–5 years’ experience in operations, scheduling, or service coordination roles

Industry

Sports and Physical Recreation

City

Muscat

State/Province

Masqat

Country

Sultanate of Oman

Zip/Postal Code

0000

Role Overview

Seeking an organized and proactive Operations & Scheduling Executive to manage the academy’s daily operational workflow.

This role requires strong multi-tasking skills, to ensure schedules run smoothly, enquiries are handled efficiently, and operational systems remain accurate and well-coordinated. Multi-tasking, excellent communication & writing skills are a must. Ability to handling multiple issues at the same time is key.

Core Operational Pillars of the Role

The Operations & Scheduling Executive supports the academy across five core operational areas:

1. Scheduling & Capacity Management Managing daily and weekly training schedules, filling empty slot, maintain high utilization, and coordinating cancellations and rescheduling.

2. Customer Enquiries & Player Onboarding Handling enquiries, maintaining accurate CRM, pipeline records. coordinate scheduling, Trials, and onboarding players

3. Daily Operations Coordination Coordinate & effectively communicate with parents, players, coaches, and accounts and managing attendance, substitutions, and schedule adjustments. This includes daily attendance & billing tracking and adjusting ledgers.

4. Systems & Platform Management Operating scheduling platforms, CRM systems, and Zoho ZRM & Books and operational tools and maintaining accurate records and resolve any system issues.

5. Process & Workflow Support Supporting the documentation and improvement of operational workflows and ensuring consistent use of templates and communication & messaging standards.

5 Key Role Pillars

Pillar 1 — Scheduling & Capacity Management

1. Daily Coach/court scheduling

2. Slot utilization

3. Waitlists & cancellations, & Makeup sessions

4. Rescheduling & Adjustments

Pillar 2 — Customer Enquiries & Player Onboarding

1. Handling enquiries & player requirements

2. CRM pipeline & records, Player profiling

3. Assessment & Trials

4. Onboarding & Enrolment

Pillar 3 — Daily Operations Coordination

1. Parent, player communication and messaging

2. Coach coordination

3. Attendance tracking & billing recording

4. Schedule adjustments & conflicts

Pillar 4 — Systems & Platform Management

1. First Class Retention

2. CRM records, Data accuracy

3. Billing coordination

4. Platform integrations & systems

Pillar 5 — Process & Operational Workflow Control

1. Process workflows documentation & improvements

2. Workflow alignments

3. Messaging templates

4. Data flow discipline

Candidate Profile: Our Criteria

Highly organized and detail-oriented, multi-tasking
Professional, positive & cheerful in client interactions
Comfortable working with digital platforms and operational systems
Process-driven with strong follow-up discipline
Calm and solution-oriented during busy operational periods

Requirements

Experience & Skills

3–5 years’ experience in operations, scheduling, or service coordination roles
Experience in sports academies, education centers, clinics, or service businesses
Experience using CRM or booking systems is highly desirable
Strong proficiency in Microsoft Office tools, particularly Excel
Excellent written and spoken English communication skills
Strong customer interface and service

Working Hours

Flexible working hours aligned with academy training schedules
Availability during peak training hours
Weekend availability during tournaments or high-demand periods when required
On-site role based in Muscat

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

http://jobs.gu-recruitment.com/jobs/Careers/717317000018341215/Operations-Scheduling-Executive---Pillars?source=CareerSite

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Applicant Tracking System Correct Parsing

Applicant Tracking System Correct Parsing

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Applicant Tracking System Incorrect Parsing

Applicant Tracking System Incorrect Parsing

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Administrative Assistant, Dhahran, KSA

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need an Administrative Assistant,

ETAP empowers customers to make informed decisions throughout the life cycle of their projects with innovative software solutions for electrical systems. By applying ETAP solutions, customers experience continuous intelligence during design and engineering and into operations and maintenance using a unified electrical digital twin platform. ETAP supports customers in their digital transformation and sustainable energy transitions for a green and smart future, helping them to prioritize safety, maximize reliability, and stay resilient.

Our employees' passion for excellence, innovation, and customer satisfaction is our most-prized resource. If you share that passion — and want to be part of a company that leads the energy transition towards a cleaner and more resilient world for future generations — we invite you to join us!

ETAP is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer.

Job Title: Administrative Assistant

Location: Dhahran, Saudi Arabia

Employment Type: [full-time ]

The job

We are seeking a motivated and an experienced Administrative Assistant to support daily administration activities and office operations. The ideal candidate will be detail-oriented, proactive, and able to work effectively in a professional office environment.

Key responsibilities

Provide administrative and clerical support to management and office staff
Manage the company governmental portals
Manage correspondence, emails, and phone calls in a professional manner
Prepare, organize, and maintain documents, reports, and records
Coordinate meetings, appointments, and office schedules
Assist with office coordination, filing systems, and data entry
Support internal departments with administrative tasks as required
Ensure smooth day-to-day office operations

Essential requirements

• University graduate (Bachelor’s degree required)

2–3 years of relevant administrative experience
Saudi nationality is required

Desired skills

• Office based work in Dhahran

Professional level of English (spoken and written)
Strong organizational and communication skills
Proficient in MS Office (Word, Excel, Outlook)
Ability to work independently and as part of a team

ETAP requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

ETAP is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.

Come and join ETAP to create the transformative technology that enables our customers to engineer a better world.

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://aveva.wd3.myworkdayjobs.com/en-US/ETAP_Careers/job/Dharan-Saudi-Arabia/Administrative-Assistant_R013522

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What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

SOCIAL INITIATIVE:

Secretary, Jeddah, KSA

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need a Secretary,

The Role
We are seeking a highly organized and proactive Secretary to join our team in Jeddah, Saudi Arabia. The ideal candidate will provide comprehensive administrative support to ensure smooth and efficient operations within the department, facilitating communication and coordination across various teams. Responsibilities: • Communication Hub: Handle calls, emails, visitors, and act as a liaison for management. • Scheduling: Manage diaries, book meetings, and coordinate appointments. • Document Management: Prepare letters, reports, presentations, and manage filing systems (digital/physical). • Office Support: Arrange travel, maintain office supplies, and support daily operations. • Confidentiality: Maintain discretion over sensitive office information.

Requirements

Proven experience as a secretary or administrative assistant, preferably in manufacturing or related industry. • Excellent organizational and time management skills with a keen eye for detail. • Strong communication skills, both written and verbal, in English; knowledge of Arabic language is a plus. • Ability to multitask and prioritize tasks in a fast-paced environment. • Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook). • High level of professionalism, discretion, and integrity. • Ability to work independently as well as part of a team. • Diploma or degree in Business Administration or a related field is preferred.

About the company
World Bottling Cap, LLC is a global crown cap company providing marketing and sales for the patented Easy Pull Bottle Cap and Reduced Gauge Crown for the bottling industry.

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://www.gulftalent.com/saudi-arabia/jobs/secretary-540985?utm_campaign=xml_feed&utm_medium=referral&utm_source=indeed

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What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

SOCIAL INITIATIVE:

Administrative Specialist, Muscat, Oman

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need an Administrative Specialist

Job Information

Date Opened

10/21/2025

Job Type

Full time

Job Opening Status

In-progress

Work Experience

Freshers are welcome

Industry

Government/Military

City

Muscat

State/Province

Masqat

Country

Sultanate of Oman

Zip/Postal Code

0000

Job Description & Responsibilities:

Receiving incoming matters directed to all sections of the unit, recording them, preparing them for presentation, and implementing the directives issued regarding them by forwarding to the appropriate administrative divisions within the unit.
Registering outgoing correspondence and ensuring their delivery to the relevant entities through the approved channels.
Preparing a work program to follow up on matters referred from unit sections to other divisions and submitting related reports.
Assisting the immediate supervisor by providing the necessary data and information to support decision-making, in coordination with relevant departments in the unit.
Supervising the internal administration’s archive, organizing documents and files in accordance with the Fund’s document management system.
Properly organizing and archiving transactions, memos, and letters of the administrative division to ensure easy access when needed.
Carrying out typing and photocopying tasks for subjects related to the administrative division.
Organizing appointments, meetings, visits, and communications for the immediate supervisor, and preparing arrangements for receiving guests and visitors.
Preparing for meetings attended by or chaired by the immediate supervisor, whether inside or outside the unit, and compiling relevant topics ahead of time.
Receiving and handling inquiries and requests directed to the administrative division or the immediate supervisor, and taking appropriate actions in coordination with relevant unit departments.
Preparing letters, memos, and reports related to the administrative division.
Performing any other tasks assigned.

Requirements:

Academic Qualification and Work Experience:
Bachelor's degree in Business Administration or other related fields.
A professional certificate relevant to the job is considered an added advantage.
Financial Grade: Determined according to the applicable legal rules at the time of appointment.

Job Level:

Entry Level (Graduate Level)

Skills and Competencies:

Strong communication, time management, coordination, work scheduling, and meeting organization skills.
Proficiency in using computers and relevant applications.
Skills in report writing and drafting official letters and memos.
Knowledge of relevant laws, regulations, and policies.
Fluency in Arabic and English.
Ability to work under pressure.

Summary:

Specialization: Business Administration or any related field

Job Level: Graduate Level (Entry Level)

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://jobs.gu-recruitment.com/jobs/Careers/717317000014822491/Administrative-Specialist?source=CareerSite

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

Middle East Jobs, Careers, Vacancies

Operations & Scheduling Executive, Muscat, Oman

Job Information

Requirements

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

Administrative Assistant, Dhahran, KSA

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

Secretary, Jeddah, KSA

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

Administrative Specialist, Muscat, Oman

Job Information

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

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