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Purpose of Position
The primary purpose of this role is to support the accounts payable function in ensuring the accurate recording of supplier invoices, making supplier payments in a timely manner and that full compliance is maintained with appropriate credit terms and internal controls.
Primary Responsibilities
Your primary responsibilities will revolve around Accounts Payable and Field Voucher processing where you will be expected to:
Undertake the day to day operations of the processing and payment of suppliers
Maintain and regularly update the vendor master list
Check invoices to ensure they have all the relevant information and are coded correctly
Match purchase orders to the invoices
Process invoices on the business system for each project/company
Prepare the payment runs
Processing of project field vouchers
Reconcile the creditors to creditor statements and ensure general ledger balances with creditor sub-ledger
Ensure Accounts Payable policies and procedures are implemented consistently across the Group
Key in mobile phone, visa and Diners bill expenses
Process expense claims and credit card statements
Ensure the Accounts Payable Trial Balance and petty cash reconciles at the end of every month
Any other duties as required within Finance
Reporting requirements
The role will report directly to the Manager, Accounts Payable with the following reporting requirements:
Attendance of all team meetings.
A monthly report on the status of your KRAs and any other important areas of concern.
Exception reports as and when required.
Any other reporting request as dictated by your line manager.
Relationships
The role will form part of the Finance Department
The role will be required to liaise closely with all Project Managers, Corporate managers, Senior Managers, other employees and external service providers.
Required Qualifications:
Minimum education and experience required
Diploma/Degree in Finance, business or accounts administration preferred
3 – 5 years’ experience in Finance/Accounting
Key Competencies and professional expertise required
Knowledge of Accounts Payable Systems and Procedures
Fundamental understanding of Accounting
Strong administration, organisation and planning skills
High level of attention to detail and accuracy
High standard of written and verbal communication skills in English
Excellent skills in Microsoft Office
Company Overview:
About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
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