Executive Support Specialist, Black & Veatch, Dubai, UAE

This job is OPEN for ALL Nationalities to Apply, unless otherwise specified.

Read the Job Description carefully, then scroll down for "Details to Register for this Job"...

Date:  Sep 25, 2023

Location:  Dubai, AE

Company:  Black & Veatch Family of Companies

We believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients. 

 

Req Id : 100365 

Job Title : Executive Support Specialist 

Business Unit sector : IDB-BVOPS-OPTIMIZATION/ADMIN 

Department: BVIDB BV OPS ADMINISTRATIVE 

Work Location : AEDUBAI 

Opportunity Type : Staff 

Relocation eligible : No 

Full time/Part time : Full-Time  

Contract Hire Only for this Project: No 

Recruiter : Sanatkumar Behera 

Job Summary

Works under general direction of top management (Chief Executive Officer or Division President). To provide administrative support services and perform broad range of administrative functions based upon understanding of company policy, manager's views and philosophy. Deals with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity. Duties and tasks are non-routine, requiring substantial and regular independent judgment. Possesses thorough knowledge of workgroup's policies and procedures, as well as in-depth understanding of company policies and processes. Frequently interacts with upper management within and outside their workgroup. Exchanges information with key external contacts, such as board members, financial stakeholders, and outside consultants.

Key Responsibilities

Organizes flow of administrative work through supervisor's office

Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar

Maintains manager's or work group's calendar

Acts as manager's delegate in assigned areas

Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager

Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents

Initiates or composes various documents including correspondence, reports and presentations requiring knowledge of manager's views, philosophy, and some understanding of technical matters

Researches, analyzes and summarizes information

Participates in developing, administering and communicating policies and procedures

Serves as a resource to others in the resolution of problems and issues 

Refers the most complex issues to management

Contributes to the development of other department or company initiatives

Generates or distributes ad hoc reports using various business systems and databases

Generates simple to complex documents, such as letters, memos, spreadsheets and presentations

Creates expense reports

May coordinate completion of timesheets

Reviews and approves timesheets

May code, route, and track invoices

May review expense reports for compliance

May verify accuracy of invoices prior to approval

Performs other general clerical duties as needed

Acts in capacity of a "lead person" 

Does not have management responsibility for the people to whom they provide work direction 

Management Responsibilities

Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.

Preferred Qualifications

10+ years relevant experience preferred 

High School Diploma or equivalent preferred  

Preferred Skills: . Advanced MS Word skills .

Advanced MS Excel and PowerPoint skills .

Advanced MS Outlook skills .

Spelling and grammar skills .

Concentration and cognitive skills .

Initiative . Interpersonal skills .

Attention to detail and reading comprehension .

Communication skills, including verbal and written skills . .

Ethics and values .

Integrity and trust .

Ability to make decisions .

Ability to prioritize .

Problem-solving ability .

Expense Reporting Systems (Creating) .

Expense Reporting Policies 

Procedures (Reviewing and approving) .

Time Reporting Policies 

Procedures . Time Reporting Systems .

PeopleSoft 

Blueprint 

Intermediate Users . Human Resource Information System (PeopleSoft and Blueprint--Advanced and Reporting) .

Travel Systems . StafTrak .

Telephony and Web conferencing .

Electronic Repository Systems .

Financial Information Systems 

 

Minimum Qualifications

Advanced spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.

Competencies

Customer focus

Salary Plan

ADO: Administrative Services

Job Grade

007

Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

 

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.

 

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

DETAILS TO REGISTER FOR THIS JOB:

https://careers.bv.com/job/Dubai-Executive-Support-Specialist/986802601/

Also, Copy-Paste Your CV in the Comments section.



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Medical Operation, Governance and Excellence Manager, Sanofi, UAE/KSA

This job is OPEN for ALL Nationalities to Apply, unless otherwise specified.

Read the Job Description carefully, then scroll down for "Details to Register for this Job"...

Job title: Medical Operation, Governance and Excellence Manager

Location: Primary Location in Dubai, Secondary Location in Riyadh or Jeddah

Job type: Permanent, Full time

About the job

The Medical Operation, Governance and Excellence Manager is the Backbone of medical affair, as it ensure the compliance, tracking the performance and Operational execution of Medical Plans. This role ensure the maintenance of a dynamic medical affairs, monitoring the quality of deliverables and ensure the clarity on the processes to follow.

Medical Governance Responsibilities:

The implementation and maintenance of processes and solutions within Medical Affairs expert profiles/selection and expert engagement tracking, customer databases and CRM systems and their interfaces

Maintain and optimize the harmonized usage of a Medical CRM system (OneCRM).

Lead the collection and align input from TAs on their needs, document the respective business processes and business rules, manage system change requests and lead User Acceptance Tests.

Integration and maintenance of e-learning for the CRM system(OneCRM).

Maintain and optimize l training concepts for customer-facing functions in Medical Affairs such.

Provide Cross TA support to Medical Education.

Continuously review Medical Affairs audit findings and identify potential processes and solutions for globalization, harmonization, and improvement.

Ensuring that best practices in Medicine are shared regionally with the objective of continuous improvement and towards the most cost effective and efficient solutions.

Develop and maintain business relationships with Finance, Contracts & Outsourcing, Compliance, legal and quality.

Assesses and regularly manages risks and works to implement and monitor mitigation strategies with project leads, and appropriately escalate items to leadership should a deliverable be running off track.

Medical Excellence Responsibilities:

Support the Medical leadership team to drive alignment and coordination of goals, priorities, and efforts for Medical Affairs

Establish and maintain a structure for co-creation and co-execution of global medical plans per Global model

Develop and support Change management plans and associated communication plans and medical team Effectiveness initiatives in collaboration with training leads and MSL managers

Contribute as thought partner to the Medical leadership team around future- looking vision, mission, and strategic initiatives

Lead processes for Medical team goal setting and goal management throughout the year including identifying, raising/sharing, and implementing best practices, ensuring consistency in overarching processes and systems, and developing partnerships to ensure ongoing alignment, synergies, and efficiency

Further strengthen and develop the Medical team Internal Community

Mentors and helps new team members get up to speed on projects/processes/systems, and ensures all team members have access to project information necessary to be successful

Ensures all appropriate team member views have been raised and incorporated into team decisions as appropriate

Medical operations Responsibilities:

Development of the integrated Medical Strategic and Operating Plan

Develop integrated Medical projects / programs budgets plans

Provide budget and resource information to Medical team to enable optimal portfolio management and alignment between priorities and resource allocation

Collaborate with Finance to ensure accurate forecasting and budget management on top of Financial Management / Tracking for Medical team

Develop and maintain projects forecast to provide management with accurate budget spend

Ensures that all operational deliverables are achieved on or ahead of schedule, within budget target, and with quality that meets or exceeds the business needs.

Designs, recommends & implements new processes, approaches or tools to manage team needs

Ensures effective, accurate and timely communication of Medical projects using negotiation, facilitation, meeting management and conflict resolution skills to enhance cross-functional team performance

Maintain Compliance  

Abide by the requirements of the internal Code of Ethics including but not restricted to maintaining high professional standards of conduct in line with the Company procedure with a duty of care to the reputation of the Company 

Ethical Leadership

Takes personal accountability to use personal experience and knowledge, as well as the training and tools provided by Sanofi, to maintain a good knowledge and understanding of all ethics and governance relevant to the role (Sanofi Policies and Procedures and any relevant legal requirements) and demonstrate personal leadership in applying these to all work undertaken.

Escalates any decisions, or seek the support of colleagues or management if personal knowledge and understanding is not at the level required to carry out any part of the role

Environmental and Safety Leadership 

To care for his/her own safety and wellbeing and the safety of others, and to co-operate with the company to ensure a safe place of work. Employees are therefore expected to:

Support and conform to Company safety rules and procedures to ensure a safe and healthy working environment

Report any accident, incident or near miss, whether it be of personal injury or property damage

Assist in the investigation of accidents with the objective of introducing measures to prevent recurrence

Thoroughly read all safety documentation issues by the Company and comply with its requirements. Escalate any doubts or uncertainties to their supervisor and / or manager.

About you 

Experience: 5 years of experience in governance, excellence, compliance, SOP, Medical process

Soft skills:  communication skills & problem solving

Education: Bs. Degree in Pharmacy, Medicine or Science   

Languages: Fluent English & Arabic language is a great Plus

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.

DETAILS TO REGISTER FOR THIS JOB:

https://sanofi.wd3.myworkdayjobs.com/en-US/SanofiCareers/job/Dubai/Medical-Operation--Governance-and-Excellence-Manager_R2714866-1

Also, Copy-Paste Your CV in the Comments section.



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We support the Far-Sighted, Growth Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.


It's an exciting time and the next 30 - 40 years will be those of the GCC countries.


Excited about working in the GCC? Click on one of the banner's below...






🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼

SOCIAL INITIATIVE:

We publish job vacancies on this website and our Whatsapp groups for the benefit of job-seekers.


It is to help people who are searching for jobs from across the world.


This is a Social Initiative from our team @ dubai-forever.com, so please help us in this Noble Task by Forwarding these jobs within your Network.


Do this GOOD DEED.


You never know who will benefit from it.


You've heard about KARMA right?


It's waiting to give you 10X of whatever you do...Do the Good Deed. NOW!


🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼

Site Merchandiser, Chalhoub Group, Dubai, UAE

This job is OPEN for ALL Nationalities to Apply, unless otherwise specified.

Read the Job Description carefully, then scroll down for "Details to Register for this Job"...

INSPIRE | EXHILARATE | DELIGHT

For over six decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. The Group, in its endeavour to excel as a hybrid retailer, has reinforced its distribution and marketing services with a portfolio of eight owned brands and over 300 international brands in the luxury, beauty, fashion, and art de vivre categories. More recently, the Group expanded its expertise into new categories of luxury watches, jewellery, and eyewear.

Every step at Chalhoub Group is taken with the customer at heart. Be it constantly reinventing itself or focusing on innovation to provide luxury experiences at over 750+ experiential retail stores, online and through mobile apps, each touch point leads to delighting the customer.

Today, Chalhoub Group stands for 14,000 skilled and talented professionals across seven countries, whose cohesive efforts have resulted in the Group being ranked third in the Middle East and first in Saudi Arabia as a Great Place to Work®.

To keep the innovation journey going, the Group has set up “The Greenhouse”, which is not just an innovation hub, but also an incubator space and accelerator for start-ups and small businesses in the region and internationally. This is just one of the several initiatives taken by the Group to reinvent itself, catalysed by forward thinking and future-proofing. The Group has also been embedding sustainability at the core of its business strategy with a clear commitment towards people, partners and the planet, and by being a member of the United Nations Global Compact Community and signatory of the Women's Empowerment Principles.

What you'll be doing

At Chalhoub, we're driven by digital! As a Site Merchandiser you will be responsible for ensuring offerings and promotions are timely listed online in alignment with stores. You will also be responsible for analysing online purchasing data, competitor comparisons, and translate them into reports to update management.

Product Management

You will manage/create/remove categories and collections on the website

Manage product recommendation and personalization tools

Ensure consistency of product SKUs and labels with ERP system

Align with the Online Brand Strategy plan and assist the dedicated teams on operational actions for acquisition, promotion, retention, communication, etc.

Liaise with the purchasing team for new launches (in line with all stores)

Liaise with the commercial team for new brands listing

Manage the launch of products, including content request from brands and stock request from purchasing team

Ensure all promotions are active online (including; discount promotions, GWP and PWP by country)

Merchandising on Site

Utilise sales and customer analytics to decide how products should be displayed online to maximise sales

Guarantee optimum brand presentation in homepages, landing pages and product description

Product assortment by best sellers, unsung heroes and new launches to optimize sales

Filters and main menu navigation update

Homepage banners and content update to guide customers to our current promotions, newness, product recommendations and best sellers

Optimizing product pages including; product imagery, monitoring reviews, cross-sells/upsell and product page ‘special offer’ banners

Optimize the catalogue to increase conversion rates

Stock Management

Monitor stock levels to avoid out of stock issues during peak season

Forecast and create stock replenishment for the purchasing team to action

Analyze and manage the stock levels to reach sell through ratio KPIs

Coordination

Own the merchandising calendar – planning with marketing, content, social, email and seek to constantly optimize

Work with purchase coordinators to ensure products used in marketing campaigns are online in time, share product links and work with content team to manage social media schedule based on arrivals

Notify marketing/content team of new brand arrivals for photography so it’s ready to launch with Brand online

Work with CRM to determine email schedule, select relevant product

Work with Finance to determine budgets and forecasting

Liaise with concessions for uploads, seasonal updates and sale alignment

Communicate Brand updates and website changes with the team

Reporting

Analyze and report on best sellers by week, month, country, categories and Brands

Draft monthly reports to update brands on their current market shares and ranking against competitors

Update monthly dashboard/CEO dashboard

Generate forecasts and topline definition

Analyze website performance, traffic, conversion and other KPIs across regions and countries

Monitor google analytics on a daily basis to create actionable recommendations

Process daily SMS to customers with pending orders to help minimize the cancelation rate

What you'll need to succeed

Must have strong online merchandising experience - approximately 2-5years

Experience with a fashion/beauty eCommerce business

Strong knowledge and experience of Google Analytics

Commercial awareness to drive conversion rates onsite

Strong reporting experience and forecasting

Self starter and a quick learner

Experience with SFCC is preferred

What we can offer you  

With us, you will turn your aspirations into reality.  We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.  

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.  

We Invite All Applicants to Apply

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.

DETAILS TO REGISTER FOR THIS JOB:

https://careers.chalhoubgroup.com/jobs/3204072-site-merchandiser?ittk=3Y1AFVJBOZ

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