Operations Administrator, Majid AL Futtaim, Dubai, UAE

This job is OPEN for ALL Nationalities to Apply, unless otherwise specified.

Read the Job Description carefully, then scroll down for details to register for this job...

Date: 11 Jul 2023

Location: Front-Liners and Clerical staf, AE

Company: Majid Al Futtaim

Majid Al Futtaim invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 40,000 team members in 15 international markets representing over 100 nationalities – all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you.

ROLE DESCRIPTION

Title:

Code:

Operations Administrator

TBA

Role Holder (if currently filled):

Role archetype

 

Individual Contributor

Division/Department

Grade/Level

Asset Management – Property Management – Mall Operations

 

Reporting to

Location

Operations Manager / Associate Manager - Operations

UAE

 

Role Purpose:

 

The position is mainly responsible to effectively assist the Senior Manager/Manager - Operation/Operations Exec with tenant communication, administration and daily operation.

Role Details – Key Responsibilities and Accountabilities:

 

CCD Storage Units – Lease Administration

In charge of handling the process as follows:

Sending standard offers to potential tenants to lease storage units. Record exchanges of correspondence till confirmation of storages are achieved.

On confirmation from the tenant entering the opportunity in MRI and follow-up for approval from concerned authorities.

Preparation of Lease Agreement and follow up with regard to payment. On receipt of signed agreement and payment, details are entered in Yardi to close the work flow. To ensure full rental cheque payment is received.

Provide all relevant information and documentation during the Storage Audit process. Ensure finding of the Audit process is implemented within the agreed timeline.

 Mall Daily Operations

Receive and attend to tenant queries and enquiries on stock taking, visual merchandising, and delivery of materials, store maintenance and minor store renovation works. Forward to Ops Exec approval/permission to conduct required works in the store.

Forward to the concerned parties/departments the issues to be resolved i.e. mall defects, rectification work, fire & safety, security, maintenance, cleanliness and other mall issues raised by the Operation Manager/Coordinators on their daily walk-about.

Other duties/responsibilities

To assist Operations with tenant communication, administration (secretarial assistance) and daily operations.

Secure tenants' approval for off-mall hours/night access works to enable Engineering Department’s maintenance works on regular basis.

Maintain and update individual record/files on tenant’s fit-out, projects, contractor's/suppliers costs, lease outline drawings (LODs) etc.

Assisting the Manager-Operations in preparation of the Capital and Operating Expenditure Budgets.

Closely follow up on Capital and Operations budget phasing plan. Prepare an updated budget phasing follow up sheet and sent to management on a monthly basis.

Provide all relevant information and documentation during the Operations Audit process. Ensure finding of the Audit process is implemented within the agreed timeline.

Ensuring the P & L statement from finance is tallied with Operations statement and any variance to be checked and corrected in JDE system on a monthly basis.

Collecting all relevant feedback from the various Operating departments and preparing the monthly Operation Input for Asset Management Report.

While Redevelopment projects are being carried out in the mall:

Issuance of all Hoardings, Additional Security and Additional works LPO’s to redevelopment finance and follow up on the same.

Issuing letters to tenants for all redevelopment related access to tenancies, shutdowns and temporary closure of certain areas of the mall.

Collection of CAR form and fit-out insurance payment from tenants and forward to finance.

Preparation of TVR and Hoarding LPO’s and close follow up on the payment.

Preparation of yearly contracts directly handled by Operations and having them ratified by legal and finance for their execution.

Interact/follow up with Finance Department on payment of invoices and refunds.

Obtain comparative cost for small works in the mall as per procedure and prepare PAR for approval.

Coordinating with the member of the operations team the administration and preparation of the Capital and Operating budgets. Maintain the budget proposal file throughout the year which is used for preparation of budget for the forthcoming year.

Preparation and update of the mall Fact Sheet on a quarterly basis and circulate it within the team members.

 

 

Disclaimer: This role description reflects the general details considered necessary to describe the principal responsibilities of the role identified and shall not be construed as an exhaustive description of all the work requirements inherent to success in the role.

 

 

Soft Skills Required

 

Strong communication skills (verbal & written)

Excellent letter drafting skills

Excellent knowledge in MS Word, Excel, PowerPoint and Think Cell.

Should be expert in PowerPoint presentations.

Solid understanding of financial and budgeting processes.

Awareness of internal and external customer needs.

Flexible working hours.

Right Attitude.

 

 

 

 

 

Personal Characteristics and Required Background:

 

Minimum Qualifications/education

Bachelor’s degree / Operations Management or equivalent.

Experience in management, operations, and leadership skills.

Is a proficient user of MS Office and MS Project – AutoCAD is an added value.

Meticulous and detail oriented while does not lose focus of the big picture.

Is a team player, well-tempered, capable of working under pressure and following instructions to the detail.

 

 

Minimum experience

Minimum 4 - 6 years of work experience in similar field preferably in a reputed large shopping malls / Real Estate companies in GCC or abroad in a similar role.

 

Dimensions:

 

Financial:

Co-ordinate with members of the operations team the administration of operations budget.

Co-ordinate the administration of the Annual Capital Works programme and Annual Operating Works programme yearly.

Co-ordinate operational telephone calls with over 300 tenants, contractors & Dubai Municipality.

 

Complexity:      

25-35% of a whole day's work is being consumed by attending to numerous daily inquiries/requests from mall tenants, contractors, and suppliers, customers, and inter-departments interaction affecting works being prioritized.

Must fully grasp and analyze details of each work's requirements to be able to organize and apply the required procedure.

Difficulty in following up to obtain contractors' costs for submission. Level of pressure is intense due to works completion dates to achieve on a time framed manner.

Frequent levels of disruptions due to being the main point of contact for communication, Diplomacy and courtesy to be maintained.

 

 

Signature of Role Holder:

 

Approved By

 

 

 

Head of Division/Department/Sec:

 

Head of Human Capital:

 

DETAILS TO REGISTER FOR THIS JOB:

https://careers.majidalfuttaim.com/job/Front-Liners-and-Clerical-staf-Operations-Administrator-Dubai/944276801/

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Project Surveyor III (Infra and Housing), AECOM, Abu Dhabi, UAE

This job is OPEN for ALL Nationalities to Apply, unless otherwise specified.

Read the Job Description carefully, then scroll down for details to register for this job...

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

Job Description

Job Summary

AECOM are looking for a highly motivated and qualified Project / Quantity Surveyor who will lead key elements of the site-based post contract delivery of our cost management activities having daily interaction with the rest of the AECOM site supervision team. They will be expected to work well as part of a team and autonomously and know when to reach back to the office / line manager for additional support.

Job Duties

To achieve the highest standards of professional competence and to demonstrate this ability in all dealings with clients and professional contacts, reinforcing the profile of the firm.

Ability to integrate with key members of the design team and Client team.

Assist in evaluating claims.

Preparation of financial updates and monthly cost reports.

Assesses and value progress payments and change requests.

Review and compare scopes of work, production rates, and cost data.

Preparation of earned value reports.

Prepare, review, and update cash-flows.

Estimate variation orders for Contractors/Subcontractors.

Evaluate and negotiates variations and change orders in liaison with the Contract Administrator, Design and Construction Teams.

Evaluate and negotiate final accounts settlements.

Qualifications

Experience

A minimum of 8 years’ experience with large scale projects.

Experience in  infrastructure and  housing projects beneficial.

Communication and formal English language skills are considered essential.

Qualification

Must have a QS or Engineering degree or similar equivalent

MRICS Preferable

Specific Skills Required

High level of literacy skills in English. Arabic speaking considered a benefit.

Excellent working knowledge of industry best practices

 To be part of our commercial team on an Infrastructure and housing project

Knowledge of cost and contract management techniques, budget management and change control

Ability to present confidently

Ability to act with discretion and safeguarding confidentiality of project data.

Computer Literate, with specific experience in Cost Management software programs

Additional Information

Person Specification (Personality Attributes)

A dynamic, forward thinking person with the skills to self manage

Presentable and personable, this individual will be a team player and comfortable with working in a large team and dynamic environment.

Build successful working relationships with internal departments

Ability to handle multiple tasks and establish priorities for the timely completion of work.

High level of professionalism, initiative and creativity.

Problem solving/lateral thinking skills.

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started.

DETAILS TO REGISTER FOR THIS JOB:

https://jobs.smartrecruiters.com/AECOM2/743999917709017-project-surveyor-iii-infra-and-housing-

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We support the Far-Sighted, Growth Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.


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Machine Learning Engineer - LLM Fine Tuning, TII, Dubai, UAE

This job is OPEN for ALL Nationalities to Apply, unless otherwise specified.

Read the Job Description carefully, then scroll down for details to register for this job...

Technology Innovation Institute (TII) is a publicly funded research institute, based in Abu Dhabi, United Arab Emirates. It is home to a diverse community of leading scientists, engineers, mathematicians, and researchers from across the globe, transforming problems and roadblocks into pioneering research and technology prototypes that help move society ahead.

 

AI and Digital Science Research Centre

 

The Artificial Intelligence Cross-Center Unit is the machine learning powerhouse of TII, working in close collaboration with our other research centers to harness the full benefits of AI across our projects – and drive innovation from new computing paradigms, designing and delivering new AI methodologies, technologies, solutions, and systems that address challenging issues across multiple sectors of the economy – from technology to healthcare, cybersecurity, and government, among others.

 

We incorporate core elements of intelligence (perception, sensing, planning, and language) in the ideation, design, and prototyping of next-generation systems with human-like intelligence. We build advanced AI computing and scalable AI-based software stacks and hardware systems to deliver significant enhancements in systems infrastructure.Our AI researchers, scientists, and engineers collaborate to ensure innovative outcomes, from AI theory to AI technologies towards better intelligence.

 

Job Description

 

Responsible for fine-tuning large language models to improve their performance on specific tasks and able to innovate

Design and implement fine-tuning algorithms, adjust hyperparameters, and optimize model performance

Preprocess and analyze data during fine-tuning to ensure the quality and applicability of the dataset

Evaluate and analyze fine-tuning results and adjust the model to improve its performance

Collaborate with team members and guide others to ensure the smooth progress of fine-tuning tasks and high-quality results

In-depth understanding of the latest technologies and applications for large language models, and constantly improving fine-tuning skills and knowledge

Remain updated in the rapidly changing field of machine learning

Contribute to technology transfers through the implementation of the research findings into proof of concept (PoC) according to the research needs

Contribute to existing documentation or educational content and adapt content based on product/program updates and user feedback

 

Skills Required

 

Proven experience as an NLP/ML Engineer or similar role

Understanding of NLP techniques for text representation, semantic extraction techniques, data structures and modeling

Ability to effectively design software architecture

Deep understanding of text representation techniques (such as n-grams, bag of words, sentiment analysis etc), statistics and classification algorithms

Knowledge of Python, Java, and R

Ability to write robust and testable code

Experience with machine learning frameworks (like Keras or PyTorch) and libraries (like scikit-learn)

Strong communication skills

An analytical mind with problem-solving abilities

 

Qualifications Required

 

MSC degree in Computer Science, Mathematics, Computational Linguistics or similar field

 

 

At TII, we help society to overcome its biggest hurdles through a rigorous approach to scientific discovery and inquiry, using state-of-the-art facilities and collaboration with leading international institutions. Our rigorous discovery and inquiry-based approach helps to forge new and disruptive breakthroughs in advanced materials, autonomous robotics, cryptography, digital security, directed energy, quantum computing and secure systems.

DETAILS TO REGISTER FOR THIS JOB:

https://careers.tii.ae/job/Machine-Learning-Engineer-LLM-Fine-Tuning/731074222/

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