Description
You as an Executive Secretary will be part of Hitachi Energy business based in Dammam, Saudi Arabia. You will be providing high-level administrative support to the General Manager and other senior staff.
Your responsibilities
· Providing high-level administrative support and assistance to the Executive Director and or other assigned leadership staff.
· Performing clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
· Arranging travel and accommodation for executives.
· Scheduling and attending meetings on behalf of executives, taking notes, and recording minutes.
· Receiving incoming communication or memos on behalf of senior staff, reviewing contents, determining importance, and summarizing and or distributing contents to appropriate staff.
· Performing office tasks include maintaining records, ordering supplies, and performing basic bookkeeping.
· Performing additional duties as assigned by executives.
· Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
Your background
· A bachelor’s degree with relevant degree.
· 2+ years of work experience from a similar industry is preferred.
· Ability to function well in a high-paced and at times stressful environment.
· Knowledge of office administration, clerical procedures, and recordkeeping systems.
· Proficiency with Microsoft Office Suite or similar software with the ability to learn new or updated software.
· Proven excellence in time management skills with a proven ability to meet deadlines.
· Excellent organizational skills and attention to detail. Good verbal and written communication skills.
· Proficiency in both spoken & written in English and Arabic language is required.
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