Conference & Travel Planning Executive, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.
We need a Conference & Travel Planning Executive

This is a remote position.

GEC Media Group is a global B2B media house, renowned for producing premium tech summits and conferences across the Middle East, Asia, Europe, and Africa. We work with the top minds in technology and business to deliver impactful experiences. As we continue our global expansion, we are hiring a Conference & Travel Planning Executive to support event logistics, travel coordination, and vendor compliance.

Key Responsibilities

Travel & Accommodation Planning

• Book flights, hotels, and transportation for delegates, speakers, and internal teams across multiple countries
  
• Maintain up-to-date travel trackers and ensure smooth travel itineraries
  
• Coordinate with embassies and agencies for visa documentation when required
  

Venue Booking & Coordination

• Source and negotiate with international 5-star hotel venues and convention centers
  
• Handle event date availability, meeting room layouts, and F&B planning
  
• Coordinate event space logistics and liaise with hotel event teams
  

Vendor Compliance & Legal Support

• Manage basic documentation like NDAs, service agreements, MoUs with hotels, travel partners, and agencies
  
• Work with internal legal/compliance teams to ensure contract accuracy and risk mitigation
  
• Maintain a central repository of contracts and legal records
  

Operational Coordination

• Work closely with design, production, and marketing teams to align logistical requirements
  
• Track budgets, issue purchase orders, and follow up with vendors for timely execution
  
Support the team in managing onsite logistics virtually and ensure timely vendor delivery

• 
  

Requirements

Candidate Requirements

• 3+ years experience in event planning, hospitality, or corporate travel coordination
  
• Experience handling global bookings and working with international vendors is preferred
  
• Strong organizational skills with a sharp eye for detail and timelines
  
• Familiarity with contract management or basic legal documents is a bonus
  
• Excellent communication skills in English, both verbal and written
  
Ability to work remotely and coordinate across time zones

• 
  

Benefits

As per industry standards.

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

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