Job Overview
The Admin Coordinator shall support the Admin Manager with ensuring a high level of admin and operational support to the business.
Specific Duties/Responsibilities
Facility Management: Coordinate and support with tenancy agreements and various office and workshop maintenance related tasks including contracts fore fire protection, building maintenance etc.
Site accommodation : Arrange temporary and long term site accommodation for personnel where needed
Fleet management : Coordinate for the optimum allocation and maintenance of the company fleet of cars. Check and optimise fuel and maintenance costs
Office expenses : Support with the checking and management of various office expenses such as telephone, internet and utility bills
Office support : Keeping the office stocked with supplies (and snacks), coordinating with vendors, and ensuring the space is tidy and functional.
Travel expenses : Support with ticket , hotel reservations and visa arrangements
Schedule Coordination: Managing calendars, booking meeting rooms, and organizing travel arrangements or company events.
Documentation: Drafting correspondence, filing digital and physical records, and maintaining updated databases.
Data entry and record keeping: Processing invoices, tracking office expenses, and assisting with light payroll tasks if needed.
Requirements
Bachelors degree in commerce or business
Strong planning and organising skills
Can collaborate effectively with cross functional teams .
Communication and influencing skills
Proactive and result oriented
Should be digitally astute working with the SAP environment
Customer centric. Handles the internal stakeholders in a professional manner and ensures high level of service
Flexible and adaptable
High attention to detail and commitment to process excellence.
Discretion and professionalism in handling confidential employee matters.
4–6 years in an admin role in a hectic professional environment. Should have experience in Oman. Should have experience in an ERP environment
DETAILS TO REGISTER FOR THIS JOB:
Send your updated ATS-compliant CV:https://careers.gradiant.com/job/Admin-Coordinator/1425-en_US
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