Personal Assistant to the Head of Region Airbus Africa and Middle East, Airbus, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Job Description Summary: Airbus Africa and Middle East is seeking a highly organized and proactive personal assistant to the head of region in a fast paced environment. The ideal candidate will be proficient in managing schedules, handling communications and coordinating projects. This role requires exceptional organizational skills and the ability to work independently while supporting the leadership team on various projects.

Job Description:

The personal assistant will provide high-level administrative support to the head of the region, ensuring efficient management of daily tasks, coordination of meetings and schedules and smooth communication with internal stakeholders. This role involves managing calendars, travel, projects, events, while maintaining confidentiality and working effectively with stakeholders across multiple divisions and regions. The position will act as a key point of contact and contribute to the overall success of the regional leadership team.

Activities:

    Efficiently manage the head of regions schedule, prioritizing and organizing meetings, appointments and travel arrangements

    Act as a point of contact for internal and external communications, handling emails, calls and other inquiries

    Coordinate travel arrangements including flights, accommodation, itineraries

    Schedule, organize and coordinate meetings, video conferences and presentations

    Prepare materials for meetings, take minutes, track actions and handle event organization

    Draft and edit correspondence, reports, and presentations as requested

    Assists with the management of regional projects

    Handle sensitive and confidential information with discretion and maintain confidentiality in all matters

    Maintain up-to-date files and documents for easy access and reference

    Support the head of region with ad hoc tasks and projects as needed

The position is based in Dubai, United Arab Emirates.

Organization structure:

The job holder will report to the Head of the Airbus Africa and Middle East region.

Skills/Competencies:

We are looking for candidates with the following skills and experience:

    Educated to a bachelor`s degree in Business Administration, Communications, Management or a related field

    Previous experience in as a personal assistant or in a similar administrative support role, ideally within a corporate or multinational environment

    Language skills: English and Arabic professional level other languages is a plus

Hard Skills:

    Proficiency in google workspace and other similar tools

    Strong typing and transcription skills

    Knowledge of travel booking and event coordination

    Ability to prepare professional reports, presentations and documents

Soft Skills:

    Exceptional organizational and multitasking abilities

    Strong written and verbal communication skills

    High attention to detail and accuracy

    Discretion in handling sensitive information

    Ability to work independently and take initiative

    Adaptability and flexibility in a fast-paced environment

    Problem-solving skills and ability to think critically

    Strong interpersonal skills and a collaborative mindset

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
Airbus Africa and Middle East FZE

Employment Type:
Permanent

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Experience Level:
Professional

Job Family:
Administration / Documentation <JF-FA-SA>

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

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