Read the Job Description carefully, then scroll down for details to register for this job...
Job Duties and Responsibilities
Ensure that Company’s tenancy/lease and trade licenses, Dubai Chamber Membership, Establishment Cards are renewed on time.
Maintain a list of company cars with their registration expiry and ensure that Company Car Insurance renewal has been renewed before its expiry
Process company vehicle branding and renewal.
Monitor and schedule company vehicles maintenance service, traffic fines, fuel and salik expenses.
Maintain on monthly basis a list of mobile phone calls of employees and analyze if calls limits have been exceeded.
Negotiating contracts, agreements, and cooperative arrangements with service providers – hotel corporate rates etc.
Petty Cash Management
Arrange First Aid Training & Fire Fighting Training
Assist the management in new assigned project related to administration activities such as providing quotations from different service providers to ensure compliance with the company’s policy and procedure.
Ensures preventive interruption of the operations of office equipment such as air-conditioning units and forklift, by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new service providers and suppliers.
Maintain supplies inventory and order pantry items for the office, office stationary and first aid kit items by checking the stock and replenish when necessary with attention to budgetary constraints.
Guide employees with documentation and arrange visa appointments on Schengen visa requirements and other countries’ visa requirements for employees’ business travel.
Responsible for the travel management of the employees, guests, clients and partners for training and business meetings and ensure reasonable logical airfare for business related travel arrangements.
In-charge in Office Maintenance to ensure a clean & comfortable working environment.
Greet visitors and answer telephone calls and direct them to the concerned member or staff.
Manage events, organize functions and book venues.
Background / Experience
5+ years relevant experience
In-depth knowledge of rules and guidelines relating to UAE Mainland and Free Zone Trade License and compliance.
Outstanding communication and negotiation abilities.
Well versed with MS office applications - Excel, Word and Power Point
Excellent Team work skills
Strong administrative & organizational abilities
DETAILS TO REGISTER FOR THIS JOB:
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