Middle East Jobs, Careers, Vacancies: Secretary/Receptionist/Admin Jobs

Showing posts with label Secretary/Receptionist/Admin Jobs. Show all posts

Executive Assistant, Abu Dhabi, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Job Description

Key Responsibilities

Chairman Support

• Act as the primary point of contact for the Chairman with internal and external stakeholders

• Manage and coordinate the Chairman’s calendar, meetings, appointments, and travel schedules

• Organize and prioritize meeting requests to ensure effective time management

• Prepare agendas, briefing materials, presentations, and supporting documents

• Attend meetings, record minutes, track action items, and ensure timely follow-up

• Manage correspondence, emails, and document flow on behalf of the Chairman

• Coordinate travel arrangements, logistics, and expense tracking

• Handle sensitive and confidential information with the highest level of discretion

Senior Leadership & Senior Management Office Support

• Coordinate meetings, workshops, and leadership sessions

• Support the Senior Management Office with scheduling, documentation, and reporting

• Assist in preparing executive presentations, reports, and summaries

• Maintain structured digital and physical filing systems

• Facilitate communication and coordination between senior leadership and internal teams

• Track commitments, deadlines, and cross-functional initiatives

Requirements

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field preferred

• Minimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executives

• Experience supporting C-level executives, Chairman, or senior leadership

• Strong organizational, time-management, and prioritization skills

• Excellent written and verbal communication skills

• High level of discretion and integrity when handling confidential information

• Strong attention to detail and accuracy, particularly in documentation and data entry

• Proficiency in Microsoft Office, Google Workspace, and office productivity tools

• Ability to work independently, take initiative, and adapt to changing priorities

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://mindbase.zohorecruit.com/jobs/Careers/791290000006601003/Executive-Assistant?source=LinkedIn-Basic&embedsource=LinkedIn%2BLimited%2BListings

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What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

Applicant Tracking System Incorrect Parsing

And, you may never be found by the recruiter, in spite of your 'CV information' existing in the database...

... And, you'll wonder why you get rejected in spite of being a PERFECT MATCH for the Job.

Our leading services and their respective One-time Investment are as follows:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

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To Do Everything it takes…to find your DREAM JOB.

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Submit your CV here, as well:

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We support the Far-Sighted, Growth-Oriented Vision announced by the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.

It's an exciting time and the next 30 - 40 years will see massive growth in jobs in the GCC countries.

Excited about working in the GCC? Click on one of the banner's below...

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SOCIAL INITIATIVE:

We publish job vacancies on this Job Portal (https://www.dubai-jobs.me) and our Whatsapp groups (www.dubai-forever.com/whatsapp-jobs.html) for the benefit of job-seekers.

It is to help people who are searching for jobs from across the world.

This is a Social Initiative from our team @ dubai-forever.com, so please help in this Noble Task by Forwarding these jobs within your Network.

Do this GOOD DEED.

You never know who will benefit from it.

You've heard about KARMA right?

It's waiting to give you 10X of whatever you do...Do the Good Deed. FORWARD NOW!

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Receptionist, Dubai, UAE

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Job Duties and Responsibilities

Welcoming patients and visitors, answering the telephone and answering any inquiries.

Schedule appointments between doctors and patients.

Ensuring patients are arriving on time and rescheduling them in a timely manner.

Adhere to policy and procedures during all activities.

Assisting patients with completing necessary forms and documentation.

Keeping a clean and calm reception area.

Processing billing and payments, using medical software

Dealing with insurance questions and invoicing.

Faxing, scanning, filing, and mailing documentation.

10.

Comforting distressed patients – this may range from simply fixing any appointment issues that may arise, through to being the voice of comfort during times of extreme stress and emergency.

11.

Equipment sterilisation and cleaning.

12.

Monitoring and ordering stationery and clinical supplies as required.

13.

Booking and organising staff and doctor meetings as required.

14.

Maintaining information confidentiality at all times.

15.

Liaising with other medical departments such as radiologists, medical specialists or psychologists with professionalism and discretion.

Requirements

Qualifications and Education

Secondary school graduate or equivalent required

Knowledge of MS Office

Work Experience

Minimum of 2 years relevant experience at a healthcare facility, in a receptionist role

Medical education or training is preferred (advantageous)

Key Competencies

Meticulous attention to detail with the ability to multitask

Innovative thinker with strong conceptual and problem-solving skills

Strong organizational, administrative, and planning skills

Ability to work under pressure and react effectively to emergency situations

Ability to use discretion while working with sensitive information

Excellent documentation, communication, and IT skills

Leadership skill

Mentoring and coaching

Passionate about healthcare excellence

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://jointspace.zohorecruit.com/jobs/Careers/654342000002795007/Receptionist?source=LinkedIn-Basic&embedsource=LinkedIn%2BLimited%2BListings

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

SOCIAL INITIATIVE:

Administrative Assistant, Riyadh, KSA

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

Job Overview

IIQAF Group is seeking a highly organized and proactive Administrative Assistant in Riyadh to support our healthcare and hospital operations. The ideal candidate will have experience in office administration, scheduling, document management, data entry, and administrative coordination.

This position is suitable for candidates searching for Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA.

Key Responsibilities

Provide daily administrative and office support to healthcare management

Manage schedules, appointments, and meeting coordination

Maintain accurate records, reports, and documentation

Handle phone calls, emails, and internal communications

Assist with data entry and database management

Prepare reports, presentations, and administrative documents

Coordinate with hospital departments and staff

Maintain office supplies and administrative systems

Ensure compliance with company policies and healthcare regulations

Requirements

Bachelor’s degree or diploma in Business Administration, Healthcare Administration, or related field

Experience in hospital or healthcare environment preferred

Proficiency in Microsoft Office (Word, Excel, Outlook)

Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

Ability to maintain confidentiality and handle sensitive information

Immediate availability preferred

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://careerspage.io/iiqaf/administrative-assistant-ii415?src=37

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

SOCIAL INITIATIVE:

Front Desk Receptionist, Riyadh, KSA

This job is OPEN to APPLY for ALL Nationalities, unless otherwise specified.

We are seeking a highly organized and detail-oriented individual to join Stella Stays as a Front Desk Operations Coordinator in Riyadh. The ideal candidate will possess excellent management and coordination skills, ensuring smooth day-to-day operations, exceptional guest experiences, and effective communication between various stakeholders.

Responsibilities:

Conduct daily check-in/out inspections to ensure property readiness and guest satisfaction.

Oversee in-house inventory management and stock count to maintain adequate supplies.

Supervise the maintenance and cleaning team, ensuring efficient scheduling and high-quality work.

Coordinate repairs and maintenance tasks promptly to minimize disruptions to guests.

Prepare and adhere to daily, weekly, and monthly reports on property operations and guest feedback.

Ensure compliance with property documentation requirements and quality assurance standards.

Respond promptly and professionally to on ground guest requests, ensuring their needs are met.

Handle add-on service requests and coordinate with relevant service providers.

Source and manage reliable service providers and vendors, negotiating favorable contracts.

Maintain data control and confidentiality of sensitive information.

Greet visitors, clients, and partners, providing a professional and welcoming atmosphere.

Answer and direct incoming calls, taking accurate messages when necessary.

Manage incoming and outgoing mail and packages.

Maintain the tidiness and appearance of the reception area.

Assist with ad hoc administrative tasks as needed.

Requirements

The ideal candidate for this role should have:

Bachelor's degree in Hospitality Management, Business Administration, or a related field (preferred).

Proven experience in Operations and Front Desk management, preferably in the hospitality industry.

Strong organizational and multitasking abilities, with attention to detail.

Excellent communication and interpersonal skills to interact effectively with guests and stakeholders.

Proficient in using property management systems and other relevant software.

Ability to work independently and make sound decisions in a fast-paced environment.

DETAILS TO REGISTER FOR THIS JOB:

Send your updated ATS-compliant CV:

https://stellastays.zohorecruit.com/jobs/Careers/701039000011012066/Front-Desk-Receptionist?source=LinkedIn-Basic&embedsource=LinkedIn%2BLimited%2BListings

🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇰🇼 🇦🇪 🇸🇦 🇶🇦 🇴🇲 🇧🇭 🇦🇪 🇸🇦 🇶🇦 🇴🇲

What is an ATS CV?

Applicant Tracking System or "ATS", is the software that 'READS' your CV and stores this information in a database. Like this:

Applicant Tracking System Correct Parsing

If the CV is not made as per the RULES of the ATS, the information will get messed up in the database. Like this:

Applicant Tracking System Incorrect Parsing

Middle East Jobs, Careers, Vacancies

Executive Assistant, Abu Dhabi, UAE

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

Receptionist, Dubai, UAE

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

Administrative Assistant, Riyadh, KSA

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

Front Desk Receptionist, Riyadh, KSA

DETAILS TO REGISTER FOR THIS JOB:

Entry Level (0 - 2 Years Career Experience)

Junior Professional Level (2 - 5 Years Career Experience)

Mid Level Professional (5 - 8 Years Career Experience)

Senior Professional Level (8 - 40 Years Career Experience)

Executive Level (C-Level, MD, VP, Director, Lawyer, Doctor, Investor, etc.)

SOCIAL INITIATIVE:

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